The Quick and Dirty Method: Put Files on the Time Machine Drive The easiest way to store files on your Time Machine drive is just placing the files on there directly. Plug in your Time Machine drive and open it in the Finder. You’ll see a folder named “Backups.backupdb”. Time Machine stores all its backup files under this folder. Just leave this folder alone and let Time Machine use it normally.
Place personal files and folders outside the Backups.backupdb folder. Don’t place anything inside the Backups.backupdb folder—Time Machine automatically deletes files and folders inside there to free up space, so you may find your personal files deleted if put them there. Bear in mind that Time Machine requires the drive be formatted with the Mac’s HFS+ file system, which means you won’t be able to easily access these files on Windows PCs or anything else that isn’t a Mac. Time Machine will also work toward filling up the entire drive, not leaving extra room for your files. A Better Option: Create Separate Partitions for Backups and Files RELATED: The ideal way to do this is to create separate on the external drive.
Use one for Time Machine backups and another for your personal files. This will ensure your Time Machine backups don’t grow too large, so you’ll always have room for your personal files. You can also make the files partition, which means you can use it with Windows PCs and practically any other device you can connect an external drive to. You’ll need to use the Disk Utility built into your Mac to work with partitions. Press, type Disk Utility, and press Enter to open it. In the Disk Utility window, select the drive you’re using for Time Machine backups and click the Partition button in the toolbar.
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If you’ve already set up the drive to work with Time Machine, click the “+” button to create a new partition, then resize it by moving the dial or by typing a specific number. Choose the ExFAT file system if you plan to use this drive with Windows computers, or Mac OS Extended if you’re just using it with other Macs. Give the new partition a meaningful name—like “Files”—to keep track of which partition is which. If you’re setting up the drive from scratch, or don’t mind wiping your Time Machine backups and starting over from scratch, you can also do that.
Then, to format a disk in Mac OS X or in MacBook Air running Mac OS sierra or High sierra you have to select your disk / pen drive you want to format in the left panel of the Disk Utility and select the ‘erase or delete ‘ tab.
Open the Partition tool for the drive, then delete any partitions that exist. Create two clearly labeled partitions, choosing Mac OS Extended (Case-sensitive) for the Time Machine partition and ExFAT for the file storage partition. Warning: This process will wipe all the files on the drive! You’ll have to start using Time Machine from scratch, so you’ll lose any old backups and personal files that may be stored anywhere on the drive. RELATED: If you resized an existing Time Machine partition, Time Machine should automatically keep using it for backups. If you wiped your drive or you’re from scratch, you’ll need to point it at that specific partition. Choose the Backups partition in Time Machine’s settings and Time Machine will back up to that specific partition only, not the entire drive.